Violation Notice Templates
Three-level violation notice templates: courtesy notice, formal warning, and fine notice.
About This Template
Consistent, professional violation enforcement is essential for maintaining community standards while treating homeowners fairly. This template set includes three escalating notice levels that provide due process and clear communication.
The templates progress from a friendly courtesy reminder through a formal warning to a final fine notice. Each template includes the required elements: specific violation description, applicable CC&R section, cure period, and consequences of non-compliance.
Using standardized notices ensures equal treatment of all homeowners, reduces the emotional charge of enforcement, and creates documentation that protects the association if disputes escalate. These templates follow best practices recommended by community association attorneys.
What's Included
- Level 1: Courtesy Notice (friendly reminder)
- Level 2: Formal Warning (with cure deadline)
- Level 3: Fine Notice (with fine amount and appeal rights)
- Violation description section
- CC&R citation fields
- Photo attachment notes
- Appeal process information
How to Use This Template
- 1Document the violation with photos and notes
- 2Start with the courtesy notice for first-time violations
- 3Allow the specified cure period before escalating
- 4Use formal warning if violation continues
- 5Issue fine notice only after warning period expires
- 6Keep copies of all notices in the homeowner's file
- 7Follow your CC&R hearing procedures before assessing fines
Who Should Use This
- Property managers enforcing CC&Rs
- Board members handling violation complaints
- Compliance committees reviewing violations
- Self-managed HOAs establishing enforcement procedures
Frequently Asked Questions
Cure periods typically range from 10-30 days depending on violation severity and what's reasonable to correct. Check your CC&Rs for any specified timeframes.
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