ARC Approval/Denial Letters
Professional letter templates for architectural review committee decisions with condition clauses.
About This Template
Clear communication of architectural review decisions prevents disputes and ensures homeowners understand any conditions attached to their approval. This template set includes both approval and denial letters with professional formatting and comprehensive content.
The approval letter template includes sections for listing conditions, deadlines for starting and completing work, and requirements for final inspection. The denial letter explains reasons clearly and outlines the appeal process.
Using standardized letters ensures consistency across all ARC decisions, provides documentation for the association's records, and helps homeowners understand exactly what is and isn't permitted.
What's Included
- Approval letter with conditions section
- Denial letter with reason explanation
- Work timeline requirements
- Inspection request information
- Appeal process for denials
- Contact information section
- Signature lines for committee chair
How to Use This Template
- 1Review the homeowner's ARC application with the committee
- 2Document the decision and any conditions
- 3Select the appropriate letter template
- 4Fill in the project details and conditions or denial reasons
- 5Specify deadlines for project start and completion
- 6Have the committee chair sign the letter
- 7Send to the homeowner and file a copy
Who Should Use This
- ARC/ACC committee members
- Property managers processing architectural requests
- Board members reviewing modifications
- Communities establishing ARC procedures
Frequently Asked Questions
Completion timeframes vary by project complexity—typically 30-90 days for minor work, up to 6 months for major projects. Specify realistic deadlines in the approval letter.
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