Choose Your Property Type
We offer tailored features for different property management needs. Select your type to see relevant features.
Most Popular
HOAs & Condos
Full-featured management for HOAs, condos, and co-ops. Financial tracking, violations, ARC requests, and automated reserve tracking.
Apartment Managers
Professional tools for multi-unit buildings. Tenant screening, lease management, rent collection, and reporting.
Try It Yourself
Interactive Feature Demos
Experience our key features before signing up. Click, explore, and see how HOACart.AI can streamline your property management.
E-Signature Workflow
E-Signature Workflow
Demo
1. Prepare
2. Send
3. Track
4. Complete
Residential Lease Agreement - Unit 204
California Compliant • 12 pages • PDF
Signers (2)
Sarah Johnson
Tenant
Michael Chen
Landlord
✨ Interactive Demo — Click to explore the e-sign workflow
Maintenance Work Orders
Work Orders
3 Open
Click a request to view details
✨ Interactive Demo — Click to explore
What Sets Us Apart
Two-Way QuickBooks Sync
Automatic bi-directional sync — no CSV exports
50-State Lease Templates
State-compliant leases with e-signatures and renewals
Multi-Channel Notifications
Email, SMS (Twilio, Vonage, Plivo), WhatsApp, Slack
Automated Workflows
Violations escalate and post charges automatically
Tenant Screening
Background checks, credit reports, and income verification
Multi-Tenancy Support
Isolated organizations with separate QBO connections
Supported Property Types
Condominiums
Unit-based billing, owner assessments, reserve funds
Co-operatives
Share-based allocations, flip tax tracking, sublet management
Apartments
Resident-based billing, lease tracking, turnover management
Complete Feature List
Financial Management
- Resident Ledgers — Track all charges and payments per resident with running balances
- Online Payment Collection — Secure Stripe integration for dues, assessments, and fines
- QuickBooks Two-Way Sync — Auto-push charges/payments to QBO, auto-pull payments back
- Fund Accounting — Separate Operating and Reserve funds with inter-fund transfer tracking
- Budget Management — Create annual budgets, compare actual vs budgeted by GL code
- Delinquency Reports — 30/60/90 day aging reports with collection risk indicators
Leasing & E-Signatures
- 50-State Lease Templates — Legally compliant lease agreements with state-specific disclosures
- E-Signatures (Paid Plans) — Digital signing with full audit trail and legal compliance
- Lease Renewals — Automated renewal workflows with pre-filled data from existing leases
- Sublet Policy Management — Configure subletting rules: Prohibited, With Consent, or Allowed
- Security Deposit Tracking — State-compliant deposit limits and return window tracking
- Tenant Screening Integration — Background checks, credit reports, and income verification
Multi-Channel Notifications
- Email Notifications — Automated emails for charges, payments, violations, and more
- SMS Text Messaging — Multiple providers supported: Twilio, Vonage, AWS SNS, Plivo
- WhatsApp Integration — Send notifications via WhatsApp Business API
- Slack Alerts — Post updates to Slack channels for staff collaboration
- Custom Templates — Brand-consistent message templates for all channels
- Delivery Tracking — Monitor notification delivery status and history
Automated Reserve Tracking
- Reserve Component Inventory — Track all major assets with useful life, remaining life, and replacement costs
- Automated Funding Projections — Calculate annual contributions needed to meet reserve study goals
- Reserve Funding Dashboard — Visual charts showing current funding vs recommended levels
- Condition Tracking — Monitor component conditions: Good, Fair, Poor, Critical
- Maintenance History Log — Track inspections, repairs, and replacements with full audit trail
- Inflation-Adjusted Costs — Auto-calculate future replacement costs with customizable inflation rates
Violation Management
- 3-Tier Escalation Workflow — Courtesy Notice → Formal Warning → Board-Approved Fine
- Auto-Generated Letters — One-click formal warning letters with your branding
- Fine Integration — Approved fines auto-post to ledgers and sync to QBO
- USPS Mail Center — Send official notices via postal mail directly from platform
- Violation History — Complete audit trail of all escalation actions
- Photo Documentation — Attach photos as evidence for each violation
Maintenance & Work Orders
- Resident Submissions — Easy online form for residents to report issues
- Vendor Management — Track contractors, specialties, and contact info
- Work Order Workflow — Submitted → In Progress → Completed with full tracking
- Maintenance User Role — Dedicated role for maintenance staff with community-scoped access
- Priority Levels — Low, Medium, High, Urgent classification
- Complete Audit Trail — Track every status change, vendor assignment, and cost
ARC Requests
- Digital Submissions — Online form with project details and attachments
- Board Review Workflow — Under Review → Approved/Denied with conditions
- Automated Notifications — Email updates at each stage of review
- Decision Letters — Generate approval/denial letters with one click
- Document Attachments — Support for plans, photos, and specifications
- Approval History — Complete record of all architectural decisions
Condo/Co-op Property Profile
- Assessment Configuration — Set monthly dues, late fees, grace periods, and auto-generate charges
- Vehicle Registration — Track resident vehicles with permit management and parking assignments
- Board Member Directory — Manage board positions, terms, and contact information
- Meeting Records & Resolutions — Store agendas, minutes, and track passed resolutions
- Capital Improvements — Track major projects with depreciation schedules and funding
- Ownership Records — Track ownership %, voting rights, emergency contacts per unit
Community Engagement
- Email Announcements — Blast emails to all residents with one click
- Digital Polls & Voting — Run board elections and community surveys
- Resident Directory — Privacy-first opt-in directory with controlled sharing
- Self-Service Portal — Residents access payments, requests, and documents 24/7
- Document Library — Store bylaws, meeting minutes, and community forms
- Public Lease Templates — Lead capture with downloadable state-specific lease templates
Administration & Reporting
- Dashboard Analytics — At-a-glance view of financials and operations
- Collection Reports — Outstanding balances with aging breakdown
- Multi-Tenancy Support — Manage multiple organizations with isolated data and QBO connections
- White-Label Branding — Your logo, name, and colors throughout
- Role-Based Access — Super Admin, Admin, Board, Manager, Maintenance, Resident roles
- Ownership History — Track complete ownership records per unit
Pricing Overview
| Plan | Units | Price | Highlights |
|---|---|---|---|
| Private | 2-4 units | FREE 1st year, then $99/yr | Perfect for small private buildings |
| Starter | Up to 100 | $0.55/unit/mo (min $39) | Self-managed associations |
| Professional | Up to 400 | $0.45/unit/mo (min $99) | QBO integration, online payments, polls |
| Enterprise | Unlimited | $0.35/unit/mo (min $199) | Two-way sync, custom branding, API |
* All plans include 30-day free trial. No credit card required to start.
Ready to Get Started?
Start your 30-day free trial today. No credit card required.
Website: hoacart.ai • Email: [email protected]