Board Meeting Agenda Template
Professional agenda template with standard HOA board meeting sections and time allocations.
About This Template
Efficient board meetings start with a well-structured agenda. This professional template provides the framework for productive HOA board meetings, with clearly defined sections, time allocations, and space for agenda items.
The template follows Robert's Rules of Order and includes all standard sections: call to order, approval of minutes, financial reports, committee reports, old business, new business, homeowner forum, and adjournment. Each section includes suggested time allocations to keep meetings on track.
Distributing agendas before meetings (as often required by state law and CC&Rs) helps board members prepare and sets clear expectations for homeowners attending. This template makes agenda creation quick and consistent.
What's Included
- Standard meeting sections per Robert's Rules
- Suggested time allocations for each section
- Space for committee reports
- Homeowner forum section
- Executive session notation
- Next meeting date placeholder
- Professional formatting ready for distribution
How to Use This Template
- 1Download and open in Microsoft Word or Google Docs
- 2Fill in meeting date, time, and location
- 3Add specific items under Old Business and New Business
- 4Include any committee reports expected
- 5Adjust time allocations based on agenda complexity
- 6Distribute to board members and post for homeowners per your bylaws
- 7Bring copies to the meeting for attendees
Who Should Use This
- HOA board presidents preparing meetings
- Board secretaries managing meeting documentation
- Property managers organizing board meetings
- New boards establishing meeting procedures
Frequently Asked Questions
Check your bylaws for specific requirements. Generally, distributing agendas 3-7 days before the meeting is best practice, giving board members time to prepare.
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