Reserve Fund Planning Worksheet
Track reserve components, useful life, replacement costs, and calculate funding requirements.
About This Template
A well-funded reserve account is essential for any HOA's long-term financial health. This Reserve Fund Planning Worksheet helps boards inventory major components, estimate replacement costs, and calculate the annual contributions needed to avoid special assessments.
The worksheet follows industry-standard reserve study methodology, tracking each component's installation date, useful life, remaining life, and current replacement cost. It then calculates your funding status and the annual contribution needed to reach full funding.
Use this worksheet between professional reserve studies to keep your planning current, or as a starting point before commissioning a full study. It's an essential tool for fulfilling your fiduciary duty to maintain community assets.
What's Included
- Component inventory table with 20+ common HOA assets
- Useful life estimates for major components
- Current vs. target funding calculations
- Annual contribution recommendations
- Funding percentage status indicator
- Inflation adjustment options
- Priority ranking for upcoming replacements
How to Use This Template
- 1List all major components (roof, HVAC, pool, parking lot, etc.)
- 2Enter installation date and estimated useful life for each
- 3Research and enter current replacement costs
- 4Enter your current reserve fund balance
- 5Review the calculated funding percentage and annual contribution
- 6Present findings to the board for budget planning
- 7Update annually or when costs change significantly
Who Should Use This
- HOA boards planning for capital expenses
- Treasurers managing reserve funds
- Property managers preparing reserve recommendations
- Communities without a recent reserve study
- Boards evaluating special assessment alternatives
Frequently Asked Questions
This worksheet is a planning tool, not a replacement for a professional reserve study. Many states require periodic professional studies. Use this worksheet for ongoing planning between studies.
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